Steps to set up a Vasectomy office
Register as a Corporation;You should register as a corporation as soon as you can, since so many of the following steps (lease, bank account, tax ID, etc. will require a corporation name).In Florida, this means registering as a “Professional Association.” This name is just a quirk of Florida law. A Professional Association in Florida is a type of corporation for a medical office. You register online at the “Florida Division of Corporations” and it costs around $80. Your own state will have a different system, likely even a different name for a medical office corporation. Google around and ask other physicians in your state. . File Articles of incorporation This is a formality to let the State know you control a corporation. In Florida, this is done at https://efile.sunbiz.org/profit_file.html Each state will have a slightly different system and requirements to register.
Get Tax ID numberThis is a Federal number in the US that links your business to taxes. https://sa.www4.irs.gov/modiein/individual/confirm-entity.jsp
Obtain Office Space Use various search engines, explore various neighborhoods, contact realtors. Don’t rent more space than you can pay for. Review the lease carefully. Get official address. Until you have a lease, you can use a post-office box service I used a local shipping store (like a local UPS office) for my temporary box
Get Business Bank Account There are brick and mortar banks and there are online banks Read about advantages of each. I choose one of each. My brick and mortar bank is great for cash deposits, my online bank is great for easy accounting. Get a phone number There are so many services you can use for your phone number. Google Voice is fine, you are assigned a business number and you can answer your business line on your own phone. So many others are available.
Get employees Be careful to not hire more than you want to pay. In the beginning, you might just want no employees. You can answer your own phone. You can wash your own instruments. I find is easier to be alone in the beginning when patient volume is low.
Get furniture Some offices you rent will already have furniture (rare). Goodwill and Salvation Army are great for many furniture items. Booth Med had good deal on exam table National Business furniture has nice solid waiting room chairs There are many sources of furniture.
Instruments Vasectomy Store is great Usman Umar is great many others too
Autoclave I bought from Booth Medical Sometimes you can find used models on Ebay or CraigsList I looked for used models and didn’t find one, you might get lucky.
Supplies Make a checklist I ordered from MedVet international at first Register with McKesson Register with Henry Schein Registering with the big two US supply companies takes far longer than you would think Once you are accepted as a client by McKesson or Henry Schein, the prices go way down.
Malpractice Insurance So many options. Check with brokers in your state.
Property insurance My landlord required it. I choose State Farm
Labs Have a system for post-vasectomy semen checks I chose PVSA.org, Alex Hauser at PVSA.org was great Many other semen check companies available You can also use your own microscope, but you need a system.
Website So many options I watched a YouTube video on how to set up a WordPress website (you can see my site at www.greatvas.com) Setting up your own website makes it easier to edit and control Many companies are glad to do this for you, but you loose control
Marketing Register with Business.Google.Com Cards and postcards from local printer or from VistaPrint Maybe DiscountMugs.com Drop off cards and mugs at local gyn docs and family docs
License Your own medical license Your own DEA registration Florida requires an HCCE (Health Care Clinical Establishment) license too for the office
Furniture checklist Waiting room chairs Exam table Mayo Stand Ceiling lights Doctor desk Doctor chair Assistant desk Assistant chair Break room table and chairs
Computer needs Laptop Ipad Printer Scanner (though the modern iPhone works great as a scanner too) Modem
Internet Service So many options available I was surprised at how bad customer service is from local internet companies The process helped me understand the jokes about cable guys
Accounting Software I choose Quickbooks, quickbooks is a royal pain to learn, but is industry standard in the US Many videos can help you learn Quickbooks Many other accounting packages also available
Register as S Corp with federal government This is in addition to registering as a corporation with your state Mailed IRS form 2553 Check with accountant if you need to do this
Electronic Medical Records I choose IntakeQ, simple and works great for me Many others are available
Credit Card Processing One friend uses Instamed, she likes it I chose the built-in card processor in IntakeQ
Register with the office of Data protection commission